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Cogency Medical has immediate opening for a Administrative Assistant.

Job purpose:

• To support administrative, technical and accounting staffs and various projects to include but not limited to outbreak investigations, consulting services and litigation support within the field of toxicology, occupational/environmental medicine.

Key responsibilities and accountabilities:

• Administrative duties for all projects, including, but not limited to, project set up, document filing (electronic and physical), and preparing work binders.
• Maintain calendar and scheduling.
• Assist in billing, collections and other bookkeeping duties as required, under supervision of Director of Accounting.
• Provide information by answering questions and requests via phone calls and emails.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Assist in support to Company President, Director of Accounting and senior staff/consultants, as needed.
• Report to Director of Accounting.
• Coordinate with multidisciplinary team members.
• Contribute to team effort by accomplishing related results, as needed.

Minimum qualifications:

• High school graduate.
• Strong computer skills, including Adobe, Word, Excel, Outlook.
• Keen organization and attention to detail.
• Able to work independently and show initiative.
• Ability to be flexible and adaptable to dynamic work environments.
• Excellent customer service and ability to work well with others.
• Friendly, professional demeanor.
• Background check required.

Experience:

• Background as administrative or legal assistant, and/or bookkeeping.
• Familiarity with QuickBooks for professional service organizations is a plus.

Salary:

• Commensurate with relevant training and experience.

To apply for this position, send your resume and cover letter to michellef@cogencyteam.com